Get the most out of your current back office system
DGOffice Remote Server is a remote support system that can integrate dangerous goods management solutions into existing work environments. It adds dangerous goods logistic solutions to existing back office systems like Warehouse Management Systems (WMS), Customer Relation Management (CRM) or Enterprise Resource Planning (ERP) solutions such as SAP.
Capabilities & solutions
• Automatic generation of dangerous goods declarations for shipments in any mode of transport
• Printing the declarations on any printer defined in the users’ network
• Preparation of the declarations in PDF or XML (E-freight ready)
• Adding (version controlled) documents like SDS or Handling Instructions to declarations based on customer requirements
• Instant or batch order processing
How it works
When working in a back office system, you typically use your corporate article numbers instead of UN or CAS numbers. All related data available should be provided when selecting a specific article number. This is where the DGOffice Remote Server comes in. Here, the actual solutions are processed. The interface connecting your back office system and the database is running in the background and is triggered by user-initiated actions. Now, selecting a specific ID will provide all related data available and you do not have to take any additional actions, other than collecting the processed documents from the printer, the email system or other specified file location.
• Article classification
Key in the DGOffice Remote Server setup is the connection between the article number in corporate back office system and the ID used for the dangerous goods data. This article classification can be done in two ways:
1. Maintain all information in the order processing system yourself; meaning a complete set dangerous goods information (including the key) needs to reside in the system. The dangerous goods key needs to be assigned to the article based on the characteristics of the article, which can be found on the SDS. Also, the chemical and/or technical name, type of packaging and required quantity have to be defined.
2. Article classification handled entirely by the Remote Server; saves time and money because no additional development work is required in your back office system. Moreover, in terms of data safety, maintenance can take place on the Remote Server, without having to access your main system.
• Connecting and processing data
Once shipment papers have to be made, the back office system generates a message for the DGOffice Remote Server. This message needs to be in XML or another defined format. The message contains the shipper and consignee information, the method of transport required as well as the article information and the dangerous goods key. Depending on the way article classification is handled, additional information might be needed. A specification of the message format and content is available on request. In the message the type of output and where it should be delivered is specified.
• Generating results automatically
The DGOffice Remote Server generates the required information or documentation as specified in the message. If the articles are maintained in the Own Products Module, it will take all relevant information from there. However, it can be overridden by the message itself. In case declarations are requested in the message, DGOffice Remote Server will generate those including all required translations and additional information. An interesting option is to utilize the DocMan Module. Here, additional documentation like SDSs, Handling Information or Work Place Instructions (WPIs) can be printed along with the declarations. If version control is used for these documents as well, the customer will automatically receive the latest version. If the DGOffice Own Products Module is used for classification, the additional documentation can be connected to articles, taking automation of the documentation process to a higher level. Output data can be printed documents or electronic versions of the declarations in PDF or XML format.